Trailside Member Check — booth kiosk

Central Washington chapter · volunteer outreach proposal

A simple iPad kiosk for our trailside outreach booth. A rider walks up, types their name, and instantly sees whether their Evergreen membership is active, when it expires, and how long they’ve been a member — in Evergreen’s own branding. If they’ve lapsed or aren’t a member, they can renew or join on the spot, on their own phone or the iPad. Every interaction is logged so we can show the booth’s real impact.

How it works

  1. Rider enters their name. Forgiving search handles nicknames, typos, maiden names, and household memberships.
  2. Status appears instantly — active, expiring soon, expired, or not found — with type, chapter, expiration, and length of membership.
  3. Renew or join via a QR code to their phone (secure payment on their own device) or right on the iPad. Not a member? Capture their email for follow-up.

Why it helps Evergreen

  • More renewals — catches lapsed & expiring members at the moment they’re standing in front of us.
  • New members — turns a “not found” into a two-minute join.
  • Proof it works — join links are tagged so signups are attributable to the booth.
  • Warm leads — non-members opt in; we follow up by email.

What we can measure

63
name checks
17
lapsed / expiring caught
9
renewed or joined
sample — one shift at one trailhead

Built & ready

  • Evergreen branding, logo & the live join page
  • Trailhead picker (Ski Hill, Freund Canyon, #2 Canyon…) & volunteer sign-in
  • Works offline for lookups; auto-resets between riders
  • One-tap shift report & CSV export for the board
  • Try the admin: tap the ⚙ gear icon, PIN 2025 — set trailhead, pick volunteers, view live stats

What we need from Evergreen

  • Statewide roster access — today it carries only the Central roster, so members from other chapters show “not found.” Statewide data lets it recognize any Evergreen member & work at every chapter’s events.
  • A current export, refreshed weekly, to stay accurate
  • OK to tag the join link so booth signups are trackable
Prepared for the Central WA Evergreen board cwevergreenmtb.org · Rider powered